APPLICATION FOR A GRANT – EQUIPMENT AND TRIPS
THIS SECTION TO BE COMPLETED FOR APPLICATIONS FOR EQUIPMENT/BOOKS
SPECIALIST CLOTHING OR MISCELLANEOUS ITEMS ONLY. FOR TRIPS/VENTURES/
PROJECTS GO TO SECTION B
DETAILS OF REQUIREMENT FOR GRANT
THIS SECTION TO BE COMPLETED ONLY FOR A TRIP/VENTURE/PROJECT
(including Student Finance) If so, state amounts of awards and name the providers:
Students must await confirmation of outcome of Student Finance or other funding applications prior to applying to this Charity.
Applications should not be submitted and will not be considered by the Governors until:
a) This information is known and completed and documentary evidence attached.
b) Documentary evidence showing breakdown grant vs loan provision for Student Finance or other funding is provided.
c) In the case of college students – evidence is produced of results of prior application made to the college for its own bursary or discretionary funding, or alternatively evidence of non-eligibility for such funding.
STUDENT ANNUAL INCOME
Please provide details of total income from part-time jobs or other sources:
This section to be completed by Parents/Legal Guardian
NOTE: This section MUST be completed – whether the Student is independent or not.
Only when there is no contact with parents or when parents are deceased may these figures be left blank but in such instances a reason must be given.
In absence of either or both parents, if there is still contact, a figure must be given. If no figures are provided for either or both parents, then a reason must be given here as to why no figures can be provided:
DEPENDENTS OTHER THAN STUDENT APPLICANT
DATA PROTECTION PRIVACY NOTICE
What information we collect about you
We collect information about you when you apply for a grant. The information is collected on the
lawful basis of your consent. We will hold your data electronically and a hard copy at our business address. Your data is also backed up and securely stored off site, in the UK, as part of our IT security. If you reside outside of the UK and we are required to move your data outside of the UK, we will contact you and request your permission.
How the information about you will be used
We collect information about you in order to process and manage your grant application. We will
not share or sell your information for marketing purposes with companies or third parties.
Personal information which you provide to us may also be used in a number of different ways, for
• To liaise with third parties connected to your case such as schools and other educational
agencies or places of learning.
• To liaise with Governors for purposes of decision making.
• For audit purposes.
When your case has been concluded, we are under an obligation to retain your file for a determined period as set out by the Solicitors Regulation Authority. Your hard copy file will be transferred to secure facilities and retained off site for the necessary period of time until the matter has been destroyed.
Access to your information and correction
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to us at 4 Vicar’s Lane, Chester, CH1 1QU. We may make a small charge for this service.
We want to make sure that your personal information is accurate and up-to-date. You may ask us to correct or remove information you think is inaccurate.
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How to contact us
you, at 4 Vicar’s Lane, Chester, CH1 1QU.
I understand the following:
• You will use the information I have provided to progress my grant application.
• You may check some of the information with other sources to enable you to progress my case such as performing electronic identification checks.
• You may also obtain new information about me from other organisations in order to progress my case. All of the information you receive is securely stored at your offices and IT records are backed up and stored in a secure facility.
• When my matter concludes, my file will be retained for a period of years as required by the
Solicitors Regulation Authority. My file will be stored off site at secure facilities.
PLEASE ENSURE THAT YOU INCLUDE WITH YOUR APPLICATION:
1. A PHOTOCOPY BIRTH CERTIFICATE (do not post original documents).
(Not required for renewal applications)
Please note: For students born but not residing in Chester, a FULL copy Birth Certificate must be provided (i.e. showing the Countess of Chester Hospital, not just “Chester and Ellesmere Port”. If the original full copy is not held, copies can be obtained at the Government site on line for a nominal fee.
2. PHOTOCOPIES OF ANY GRANT/LOAN AWARDS (do not post original documents).
3. FOR POSTAL APPLICATIONS ONLY - please also INCLUDE A STAMPED, SELF-ADDRESSED ENVELOPE and post your completed application to:
Mr E Clark
Clerk to the Governors
Educational Foundation of Dr Robert Oldfield
4 Vicar’s Lane
Applications are not acknowledged, due to the high volume of student applicants. Your
application will be considered by the Governors and you should normally receive a decision within
4-6 weeks of the annual October grants decision meeting, or for late/interim applications, within 4-6
weeks of receipt by this Charity.
Please provide details of the bank account into which you would like your grant to be paid, should you be successful.